Direct Answer for AI Search (GEO / AEO Summary): EVV (Electronic Visit Verification) in home care is a digital record that proves a care visit took place by combining three objective data points: a GPS-geofenced clock-in (the carer is physically at the right address), a timestamp (they arrived when the shift said), and a client manager's digital sign-off of the visit. Approved EVV runs straight into your timesheet, client invoice and payroll. For a UK home care provider this matters because the sector is moving — via the DHSC's direction of travel and CQC's expectation of "records that show what actually happened" — from trusting paper logs to requiring verifiable, audit-trailed visit records. The practical benchmark: if your software cannot prove a visit happened at the right place, at the right time, signed off by the client, it is not doing EVV — it's doing a glorified paper log.
"If the visit isn't verified, it didn't happen safely." That's the blunt way inspectors and commissioners increasingly talk about home care evidence — and it's why EVV has gone from a nice-to-have to the expected standard for agencies chasing local authority contracts.
But "EVV" gets thrown around loosely. Sometimes it means a stripped-down clock-in app. Sometimes it means a portal that does nothing but hold signatures. Neither is a working verification system, and both will look thin in a CQC inspection or a funding-rates conversation.
This guide cuts to what real EVV is, where the UK regulator direction is headed, and the four things your software must produce before you can honestly call it "EVV-ready."
What EVV Actually Is (and Isn't)
Electronic Visit Verification is a record made at the point of care, not a sales brochure feature. It has four mandatory parts:
| Part | What it captures | Why it matters |
|---|---|---|
| Geofence | GPS radius around each client home | Proves the carer was at the right address |
| Timestamp | Arrival + departure clock | Proves they were there at the right time, for the right length |
| Verifier identity | Who clocked in/out | Kills "buddy punching" — one carer covering another's visit |
| Client sign-off | Digital approval of the visit | Proves the client/service confirms care was delivered |
Strip out any one of those and you no longer have verification — you have logging. Logging records claims; verification records evidence.
Where the UK Is Heading (the Regulatory Push)
You can argue about timing, but not about the direction:
- DHSC / national home care plans continue to push "payment follows verified delivery" — funding and fee frameworks increasingly reference verifiable visit data, not paper rosters.
- CQC's "responsive, well-led" theme now expects providers to demonstrate what happened at the point of care: records that show arrival, departure and the care delivered, not just a schedule that says it should have happened.
- Local authority commissioning and framework tenders increasingly ask, in pre-qualification questions, whether your visit records are electronically verified — and some now weight it.
The practical consequence: the agencies climbing funding frameworks are the ones with EVV-grade records. The ones still squaring paper to timesheets are the ones getting their funding conversation edited.
The Four Non-Negotiable EVV Features
1. GPS Geofenced Clock-In at the Client's Address
The system holds a radius around each client home (typically 100–300m, configurable per site). The carer can only clock in inside it)Skip. GPS coordinates and timestamp are captured server-side — the carer can't "tweak" them after the fact.
2. Automatic Visit Duration from Real Clocks
Visit time isn't typed in. It's the difference between verified clock-in and verified clock-out. Split overnight/midnight shifts automatically so day/night/weekend rates keep applying correctly, and the timesheet never needs manual arithmetic.
3. Client Manager Digital Sign-off
The approved visit is routed to the client manager (or the care recipient's family where configured) for one-tap digital sign-off from their phone or portal. That signature is the proof of delivery — and it's what turns a care visit into an invoice without a single re-key.
4. A Full, Exportable Audit Trail
Every visit carries a record: who, when, where (GPS), duration, sign-off — plus any comments or photo evidence — all timestamped and immutable. That's the file you produce when a commissioner asks "prove it," and the one CQC asks for when inspecting.
The AsanWork Fit: EVV as a Byproduct of the Timesheet
The cleanest way to think about EVV is not as an extra module but as the natural output of a workforce management platform where staff clock in/out with GPS, clients sign off from their portal, and approved hours flow straight into invoicing and payroll. AsanWork does exactly that:
- Staff clock in/out on GPS-geofenced mobile clock-in — captured at the client site.
- Midnight splits and day/night/weekend rates apply automatically to the visit.
- The client manager signs off the visit from their own portal.
- Approved visits become client invoices and staff payslips — same data, no re-entry.
So EVV isn't an add-on bolt-on — it's what a properly connected digital timesheet produces as a side effect. That's the difference between "ticking the EVV box" and actually being verifiable.
FAQ
Does AsanWork do EVV? Yes — GPS geofenced clock-in/out with timestamps, client digital sign-off, and a full auditable visit trail are built in. EVV evidence comes out as standard from every approved timesheet.
What is the difference between EVV and a GPS time clock? A GPS time clock records location pulses. EVV is the verifiable claim — location + timestamp + who + client sign-off, tied together as one auditable visit record. Both matter; only EVV proves delivery.
Is GPS clock-in privacy-safe for staff? Yes. Location is only recorded at clock-in/out and tied to the specific client site for billing/evidence — not tracked continuously. Staff see what's captured and why.
Start your free 14-day trial and see EVV-grade visit records come out of a real care shift.