Domiciliary Route Optimization & Mileage Tracking [2026]
Cut carer travel time by 30%. Optimize multi-visit routes, calculate accurate travel time pay, and automate HMRC 45p mileage reimbursement.
How It Works in Your Daily Operations
Generate Daily Visit Run
Input client visit schedules across your domiciliary territory; the engine sequences visits for optimal driving time.
Carer Navigates via Integrated Maps
Carers launch 1-tap Google Maps or Apple Maps directions directly from their schedule, tracking actual mileage.
Automated Mileage & Travel Time Pay
Travel time and mileage allowances (e.g. 45p/mile) are compiled automatically into client charges and payroll.
Deep-Dive Capabilities & Safeguards
Built specifically for care agencies to eliminate manual work, prevent payroll disputes, and ensure statutory compliance.
Intelligent Run Optimization
Clusters nearby visits into sequential runs to reduce windshield time, fuel burn, and late arrivals.
HMRC 45p Mileage Allowance Engine
Calculates tax-free approved mileage allowances (AMAP) at 45p for first 10,000 miles and 25p thereafter.
Travel Time NMW Safeguard
Ensures travel time between consecutive home visits is paid and compliant with National Minimum Wage regulations.
Client Proximity Navigation
Provides carers with parking instructions, key safe codes, and discreet location notes upon arrival.
Regulatory Compliance Matrix
How this module actively enforces CQC, HMRC, and UK labor legislation.
| Statutory Regulation | Legal Requirement | AsanWork Automated Safeguard |
|---|---|---|
| National Minimum Wage (Travel Time) | Travel time between assignments for mobile workers must be treated as working time | Calculates travel time pay to ensure combined hourly earnings never dip below statutory NMW |
| HMRC Approved Mileage Allowance (AMAP) | Documented mileage logs with business purpose for tax-free expense payments | Generates HMRC-compliant mileage logbooks with journey origin, destination, and miles |
AsanWork vs Traditional Methods
| Operational Aspect | Spreadsheets / Generic Tools | AsanWork Platform |
|---|---|---|
| Visit Route Planning | Manual coordinator guesswork resulting in zig-zagging across town | Algorithmic sequencing based on real-time traffic and distance matrices |
| Mileage Expense Processing | Messy paper mileage claim sheets submitted weeks late | Automatic GPS calculation added directly to pay runs weekly |
| Travel Time Compliance | High vulnerability to HMRC minimum wage underpayment investigations | Guaranteed audit-proof compliance with transparent travel pay records |
Questions About Domiciliary Route Optimization & Mileage Tracking [2026]
How does AsanWork ensure travel time complies with National Minimum Wage rules?
Under UK law, travel time between care calls is working time. AsanWork logs travel duration between consecutive check-outs and check-ins, ensuring that total pay divided by total hours (visits + travel) meets or exceeds NMW.
Can carers see key safe codes before arriving at the client's home?
Key safe codes are protected and only become visible in the carer's mobile app when they are physically within geofence proximity of the scheduled visit.
Can we bill clients for carer travel time and mileage?
Yes. You can configure mileage and travel charge rates per client contract, which are automatically added to sales invoices.
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