Carer Mileage & Travel Time Calculator
Work out mileage reimbursement and travel-time cost for domiciliary rounds.
HMRC approved mileage rate for cars is 45p/mile for the first 10,000 business miles.
Related Reading
Reduce travel time and mileage across your rounds in Domiciliary Route Optimisation & Mileage Management.
Carer Mileage & Travel Time Calculator
Calculate mileage reimbursement and the cost of carer travel time for domiciliary rounds. See what travel really costs per period — and why route optimisation is one of the biggest margin levers in home care.
Why use the Carer Mileage & Travel Time Calculator
HMRC mileage rates
Reimburse at the approved 45p per mile for the first 10,000 miles.
Travel-time cost
Price the working time carers spend between visits.
Billing clarity
See what travel costs before you agree a rate card.
How it works
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1
Enter total miles
Add the period mileage and the rate per mile.
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2
Add travel time
Enter travel hours and the carer hourly rate.
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3
Read the cost
See mileage, travel-time and total cost.
Frequently asked questions
What mileage rate should I pay carers? +
The HMRC approved mileage rate for cars is 45p per mile for the first 10,000 business miles in a tax year. Many agencies adopt this rate for reimbursement.
Should travel time be paid and billed? +
Travel time between client visits is usually working time and should be paid at least NMW; whether it can be charged to clients depends on the contract and rate card.
How do I reduce travel costs? +
Cluster visits by postcode, set realistic travel buffers, and track actual versus planned mileage — route optimisation is the main lever.