Multi-Tier Rate Card & Charge Matrix [2026]
Master complex healthcare billing. Configure unlimited rate cards with day, night, weekend, bank holiday, sleep-in, and tiered client pricing.
How It Works in Your Daily Operations
Build Master Rate Cards
Define standard charge rates by role (e.g. HCA, Senior Carer, RGN) and time bands (Day, Night, Saturday, Sunday, Bank Holiday).
Assign to Client Contracts
Link rate cards to specific care home groups, NHS frameworks, or private families with custom discounts or markups.
Automatic Invoice Generation
The engine applies exact contractual rates to approved timesheets down to the minute, generating itemized bills.
Deep-Dive Capabilities & Safeguards
Built specifically for care agencies to eliminate manual work, prevent payroll disputes, and ensure statutory compliance.
Time-Slot Rate Differentials
Configure granular hourly windows (e.g. Standard 08:00-20:00, Twilight 20:00-22:00, Night 22:00-08:00) with independent rates.
NHS Framework Matrix Alignment
Pre-configured pricing templates matching standard UK NHS nursing agency and local authority rate caps.
Short-Notice Emergency Surge Rates
Automatically apply premium hourly markups for shifts requested with under 4 hours notice.
Gross Margin Floor Guard
Alerts coordinators if a shift's assigned pay rate and client charge rate result in a profit margin below your agency minimum threshold.
Regulatory Compliance Matrix
How this module actively enforces CQC, HMRC, and UK labor legislation.
| Statutory Regulation | Legal Requirement | AsanWork Automated Safeguard |
|---|---|---|
| NHS Agency Cap Compliance | Maximum hourly charge rates mandated for temporary healthcare staffing supply | Built-in rate cap guardrails warn coordinators when rates exceed framework ceilings |
| HMRC VAT Notice 701/57 (Health & Care) | Correct VAT application on welfare services vs standard employment agency supply | Configures exempt vs standard VAT treatment on a per-contract basis |
AsanWork vs Traditional Methods
| Operational Aspect | Spreadsheets / Generic Tools | AsanWork Platform |
|---|---|---|
| Rate Card Management | Complex rate sheets taped to coordinator desks leading to billing errors | Centralized digital rate matrix applied automatically to every shift |
| Rate Calculation Speed | Hours of manual calculator math per invoice to apply weekend differentials | Instant algorithmic calculation executed in milliseconds |
| Margin Protection | Accidental loss-making shifts assigned without coordinator realizing | Live gross profit margin indicator visible during shift creation |
Questions About Multi-Tier Rate Card & Charge Matrix [2026]
Can we set different charge rates for different care home branches within the same group?
Yes. You can assign distinct rate cards to individual branches or inherit a master parent contract rate card across an entire group.
How does the system handle Bank Holiday rates when hours cross midnight?
The midnight rate splitter applies regular rates until 23:59 and automatically triggers the Bank Holiday multiplier at 00:00:00.
Can we prevent coordinators from booking shifts at negative or low gross margins?
Yes. You can configure a minimum gross profit margin threshold (e.g. 20%). If an assignment dips below this, manager override approval is required.
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