Split Invoicing (Local Authority vs Private / CCG) [2026]
Simplify split care packages. Automatically divide shift charges across Local Authorities, ICBs/CCGs, and private family self-funders.
How It Works in Your Daily Operations
Configure Funder Allocations
Define split rules on the client care package (e.g. 70% County Council, 30% Family Self-Funder, or fixed top-up rate).
Single Timesheet Verification
Carer delivers care and logs a single verified timesheet; the engine calculates the proportionate share for each funder.
Dual Invoice Stream Generation
Generates independent invoices: Council-formatted billing schedule with client ID, and private family invoice with online payment link.
Deep-Dive Capabilities & Safeguards
Built specifically for care agencies to eliminate manual work, prevent payroll disputes, and ensure statutory compliance.
Percentage & Fixed-Cap Splits
Support percentage splits (e.g. 65/35), fixed local authority contribution caps with family top-ups, or itemized service splits.
Local Authority Schedule Formatting
Format council invoices with required PO numbers, service user IDs, and ECM schedule line items.
Online Family Payment Links
Private family top-up invoices include embedded Stripe and Direct Debit payment links for instant online settlement.
Separate Debt & Aging Ledgers
Track council payment cycles (typically 30-45 days) independently from private family top-up balances.
Regulatory Compliance Matrix
How this module actively enforces CQC, HMRC, and UK labor legislation.
| Statutory Regulation | Legal Requirement | AsanWork Automated Safeguard |
|---|---|---|
| The Care Act 2014 (Direct Payments & Top-Ups) | Transparent accounting of local authority personal budget contributions and third-party top-ups | Maintains statutory separation between assessed council contributions and private top-ups |
| HMRC Audit Requirements for Mixed Funding | Clear traceability of funding streams to individual timesheet records | Cross-references council and private invoices to identical verified timesheet IDs |
AsanWork vs Traditional Methods
| Operational Aspect | Spreadsheets / Generic Tools | AsanWork Platform |
|---|---|---|
| Split Package Administration | Manual calculator math and double-entry invoicing in Excel | 100% automated splitting executed on approved timesheets |
| Council Schedule Reconciliation | Rejections due to formatting errors or mismatched PO numbers | Compliant electronic schedule formatting built for council portals |
| Bad Debt Risk | High family top-up arrears due to delayed manual invoicing | Automated weekly invoices dispatched with instant payment links |
Questions About Split Invoicing (Local Authority vs Private / CCG) [2026]
Can we split a care package between three different funders?
Yes. AsanWork supports multi-way splits, such as 50% Local Authority, 30% NHS Continuing Healthcare (CHC), and 20% Private Family Top-Up.
What happens if the council changes their funding cap mid-month?
You can update the split configuration with an effective date; the system applies the new split ratio to all shifts from that date forward.
Can private family members pay their top-up invoices by card or Direct Debit?
Yes. Family invoices include one-click Stripe payment links and GoCardless Direct Debit mandate integrations.
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