Real-Time Shift Management Software
Know what is uncovered before you do — and fill it before it becomes an incident.
No credit card required · Full compliance features included · Cancel any time
In Short
Shift management software gives coordinators a live view of coverage across every client, branch and worker, so an uncovered shift is a notification rather than a discovery. Open shifts broadcast to eligible staff, cancellations trigger a structured cover process, and historical fill rates tell you whether your rotas are actually healthy.
What AsanWork Does For You
Every module is built around UK care sector requirements and reads from the same staff, client and shift records.
Live Coverage Dashboard
See every unfilled, at-risk and confirmed shift across all clients in real time.
Instant Shift Broadcast
Publish an open shift to all eligible, available staff in seconds with the rate and location stated up front.
Sickness & Cancellation Alerts
Late cancellations and sickness trigger a structured cover workflow with escalating notifications.
Fill Rate & Coverage Analytics
Track fill rate by client, branch and month to see where cover is consistently failing.
Mobile Clock-In
GPS geofenced clock-in confirms staff actually arrived, flagging no-shows the moment they happen.
What Shift Management Monitors in Real Time
| Item | Who It Applies To | Renewal / Check Cycle | Alerts |
|---|---|---|---|
| Shift coverage status | Every open shift | Continuous | Instant on becoming unfilled |
| Candidate eligibility | Everyone offered the shift | Checked at broadcast | Filtered automatically |
| Clock-in confirmation | Every confirmed shift | At shift start | If no-show or late |
| Travel & visit duration | Domiciliary visit runs | Live GPS | If running late |
How Shift Management Works
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1
Detect the gap
A cancellation or sickness report immediately flags the shift as uncovered.
-
2
Check eligibility
The system filters to staff who are compliant, skilled, available and not already working.
-
3
Broadcast and escalate
The shift goes out to everyone eligible, escalating to the wider pool and management if unfilled.
-
4
Confirm the cover
Once accepted, the client and the coordinator both see the confirmed cover instantly.
Who Uses Real-Time Shift Management Software?
The compliance requirements differ by sector. These are the settings AsanWork is configured for.
The Business Case
Fill urgent shifts in minutes instead of hours, and know your coverage position before your clients ask.
- ✓ Spot unfilled shifts the moment they appear
- ✓ Cut emergency phone calls to staff dramatically
- ✓ Escalate cover automatically instead of chasing manually
- ✓ Prove coverage history to commissioners and clients
$20 USD/month covers up to 100 active staff. No lock-in, cancel any time.
Explore Pricing & Plans →Frequently Asked Questions
The questions care agency owners and compliance managers ask us most often.
Free Shift Management Resources
SOP: Handling Unfilled Urgent Shifts
The escalation protocol for urgent cover.
SOP: Carer Sickness & Emergency Cover
A fair, documented call-out process.
Related Reading
How to Reduce Missed Shifts
Seven measurable ways software increases shift fill rates.
Shift Management vs Shift Bidding
The architectural difference that decides whether compliance is enforced at offer creation.
How Smart Scheduling Increases Shift Fill Rates
Why fill rates stall, and what actually moves them.
Works Better Together
All AsanWork modules read from the same staff, client and shift records — no re-keying between them.
What It Costs
Every module is included on every plan. Pricing scales only with your active staff count.
Base Plan
Full access for growing care agencies & healthcare providers
£16.2 GBP/mo billed yearly, or £18 GBP/mo monthly
Includes up to 100 Active Staff Members
- Up to 100 Active Staff Members included
- Smart Shift Scheduling & Mobile Broadcast
- Full Compliance Vault (DBS, RTW & Training alerts)
- GPS Digital Timesheets & Clock-in
- Instant PDF Invoicing (20% VAT support)
- Automated Care Payroll & Pay Band Differentials
- Xero, Sage & QuickBooks Sync
- 14-Day Unlimited Free Trial
Scale & Add-Ons
Pay ongoing as your workforce grows beyond 100 staff
£3.6 GBP/mo billed yearly, or £4 GBP/mo monthly
+£4 per 50 ongoing staff above 100
- Add +50 staff blocks for just £4/mo
- Automatic capacity scaling
- No lock-in contracts or penalty fees
- Multi-branch management & custom roles
- Dedicated account manager
- Custom ERP API & Webhook access
- Priority phone & chat support
See It Running On Your Own Data
Connect your live rotas and watch open shifts, swaps and last-minute cover resolve in one place. Fourteen days free, no card required.