Staff Scheduling Software for Healthcare
Build a compliant rota in minutes, not an evening — with skill matching, availability awareness and conflict warnings built in.
No credit card required · Full compliance features included · Cancel any time
In Short
Staff scheduling software for healthcare replaces the spreadsheet rota with a system that knows each worker's contract type, availability, skills, and compliance status, then proposes assignments that fit all of them. It refuses double-bookings, warns on rest periods and working time limits, and only ever offers a shift to a worker who is eligible to work it.
What AsanWork Does For You
Every module is built around UK care sector requirements and reads from the same staff, client and shift records.
Drag-and-Drop Rota Builder
Build weekly and monthly rotas visually. Copy a pattern across weeks and adjust only what changed.
Skill & Competency Matching
Shift requirements are matched against verified skills, mandatory training and client-specific sign-offs automatically.
Conflict & Rest-Period Warnings
Double-bookings, insufficient rest between shifts and Working Time Directive breaches are flagged as you build.
One-Click Shift Broadcast
Publish an open shift to every eligible, available worker in seconds and fill it in minutes.
Cost Visibility Per Shift
See the cost of every shift, including night and weekend differentials, before you commit it to the rota.
What the Scheduler Checks Before Every Assignment
| Item | Who It Applies To | Renewal / Check Cycle | Alerts |
|---|---|---|---|
| Contract type & pay rate | Every worker | Live from the staff record | On contract change |
| Availability & preferences | Every worker | Self-set via the mobile app | On request |
| Required skills & mandatory training | Every shift | Linked to compliance expiry dates | 30 / 7 days |
| Client-specific competency sign-off | Specialist shifts | Per client contract | Before first allocation |
| Rest period & working time limits | Every shift | Calculated continuously | Real-time warning |
How Scheduling Works in AsanWork
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1
Set up the shift pattern
Define the clients, required skills, and the rate structure for the shifts you need to fill.
-
2
Build the rota
Drag workers onto shifts. AsanWork checks availability, compliance and conflicts as each one is placed.
-
3
Broadcast the gaps
Unfilled shifts are published to eligible staff instantly, with the rate and location clearly stated.
-
4
Fill and confirm
The first eligible worker to accept gets the shift, and both sides get an instant confirmation.
Who Uses Staff Scheduling Software for Healthcare?
The compliance requirements differ by sector. These are the settings AsanWork is configured for.
The Business Case
Save 10+ hours a week on rota management and stop unvetted staff from ever reaching a client.
- ✓ Cut rota build time from hours to minutes
- ✓ Stop double-bookings and rest period breaches at source
- ✓ Fill urgent gaps in minutes rather than hours of phone calls
- ✓ Protect the Working Time Directive without a manual check
$20 USD/month covers up to 100 active staff. No lock-in, cancel any time.
Explore Pricing & Plans →Frequently Asked Questions
The questions care agency owners and compliance managers ask us most often.
Free Scheduling Resources
Free Care Home Rota Template
A 4-week rolling rota with hour totalizers.
Working Time Regulations for Care Workers
Rest breaks, weekly limits and leave rules.
Related Reading
How to Manage Care Staff Rotas Efficiently
The 5-step framework for building conflict-free care rotas.
Staff Scheduling Software: A Healthcare Guide
What to look for in scheduling software, and the questions to ask vendors.
How Smart Scheduling Increases Shift Fill Rates
The mechanics behind faster shift fill and higher coverage.
Works Better Together
All AsanWork modules read from the same staff, client and shift records — no re-keying between them.
What It Costs
Every module is included on every plan. Pricing scales only with your active staff count.
Base Plan
Full access for growing care agencies & healthcare providers
£16.2 GBP/mo billed yearly, or £18 GBP/mo monthly
Includes up to 100 Active Staff Members
- Up to 100 Active Staff Members included
- Smart Shift Scheduling & Mobile Broadcast
- Full Compliance Vault (DBS, RTW & Training alerts)
- GPS Digital Timesheets & Clock-in
- Instant PDF Invoicing (20% VAT support)
- Automated Care Payroll & Pay Band Differentials
- Xero, Sage & QuickBooks Sync
- 14-Day Unlimited Free Trial
Scale & Add-Ons
Pay ongoing as your workforce grows beyond 100 staff
£3.6 GBP/mo billed yearly, or £4 GBP/mo monthly
+£4 per 50 ongoing staff above 100
- Add +50 staff blocks for just £4/mo
- Automatic capacity scaling
- No lock-in contracts or penalty fees
- Multi-branch management & custom roles
- Dedicated account manager
- Custom ERP API & Webhook access
- Priority phone & chat support
See It Running On Your Own Data
Import your current staff, client and shift data, then build your first rota in AsanWork. Fourteen days free, no card required.