DBS & Compliance Expiry Tracker
Model a DBS review cycle and spot the staff files falling due.
| Staff Member | Last DBS Check | Review Due | Status | |
|---|---|---|---|---|
A DBS certificate has no formal expiry date. Best practice is to review it on a cycle (commonly every 3 years) or to monitor status through the DBS Update Service. This tool models a review cycle.
Related Reading
See what inspectors expect in UK Care Agency Compliance Guide 2026 and the compliance software page.
DBS & Compliance Expiry Tracker
Track DBS review dates across your team and see which staff files fall due or overdue this quarter. A quick way to keep every file audit-ready between full compliance reviews.
Why use the DBS & Compliance Expiry Tracker
Due and overdue flags
See at a glance which checks need attention.
Custom review cycle
Model a 3-year or your own review cycle.
Audit readiness
Keep DBS dates current between CQC inspections.
How it works
-
1
Add your staff
Enter each worker and their last DBS check date.
-
2
Set the review cycle
Choose the review period in months.
-
3
Read the status
See current, due soon or overdue for every file.
Frequently asked questions
When does a DBS check expire? +
A DBS certificate has no formal expiry date, but best practice is to review it on a cycle (commonly every three years) or monitor status through the DBS Update Service. Inspectors expect current, monitored checks.
What should a CQC staff file include? +
Verified identity, an Enhanced DBS with barred-list checks, Right-to-Work, employment history with gap explanations, two references, training records and induction sign-off.
How often should I re-check DBS status? +
Check the Update Service at least every three to six months, or whenever a worker changes role or returns from extended leave.