Healthcare & Agency Payroll Software
Pay bands, night differentials, sleep-ins and holiday accrual — calculated correctly without a spreadsheet.
No credit card required · Full compliance features included · Cancel any time
In Short
Healthcare payroll software exists because care pay is not simple. AsanWork calculates base rates, night and weekend differentials, sleep-in allowances, mileage and statutory holiday accrual from the approved timesheet, then pushes the result to Xero, Sage or QuickBooks. Staff get accurate digital payslips on time, and HMRC reporting stays consistent.
What AsanWork Does For You
Every module is built around UK care sector requirements and reads from the same staff, client and shift records.
Multi-Rate Pay Band Matrix
Set base rates and multipliers per band, then let the system apply the right one to every shift automatically.
Night & Weekend Differentials
Night, weekend and bank holiday premiums apply themselves based on the shift date and hours.
Sleep-In Allowances
Sleep-in and sleep-over rates calculate correctly whether paid as an hourly rate or a flat allowance.
Holiday Pay Accrual
Statutory holiday accrual is tracked per worker and paid out correctly when leave is taken.
Accounting Sync
Push payroll straight into Xero, Sage or QuickBooks instead of re-keying the numbers.
What the Payroll Engine Calculates
| Item | Who It Applies To | Renewal / Check Cycle | Alerts |
|---|---|---|---|
| Base hourly rate per band | Every worker | On pay review | On rate change |
| Night / weekend / bank holiday premium | Shifts outside standard hours | Applied per shift | Automatic |
| Sleep-in allowance | Sleep-in shifts | Applied per shift | Automatic |
| Mileage reimbursement | Staff travelling between visits | Calculated from GPS distance | Automatic |
| Statutory holiday accrual | Irregular-hours workers | Accrues weekly, paid on leave | 30 days before leave |
| PAYE & pension deductions | All UK payrolled staff | Each pay run | HMRC thresholds |
How a Pay Run Works
-
1
Approve the timesheets
Approved, signed timesheets feed straight into the pay run — no re-keying.
-
2
Rates apply automatically
Each shift is priced using the correct band, differential and allowance.
-
3
Deductions calculated
PAYE, NIC, pension and holiday accrual are worked out per worker.
-
4
Review and publish
Approve the run, then payslips are generated and pushed to accounting.
Who Uses Healthcare & Agency Payroll Software?
The compliance requirements differ by sector. These are the settings AsanWork is configured for.
The Business Case
Eliminate payroll errors and keep staff satisfied with accurate pay, on time.
- ✓ Price every shift correctly the first time
- ✓ Stop under-paying staff and losing them to competitors
- ✓ Cut payroll admin time substantially
- ✓ Give staff instant access to accurate digital payslips
$20 USD/month covers up to 100 active staff. No lock-in, cancel any time.
Explore Pricing & Plans →Frequently Asked Questions
The questions care agency owners and compliance managers ask us most often.
Free Payroll Resources
Related Reading
How Is Shift Pay Calculated in the UK?
A worked 8-hour shift example covering differentials, sleep-ins and holiday accrual.
How Automated Payroll Reduces Costs and Increases Accuracy
The error rate in manual payroll, and what automation eliminates.
How to Calculate Healthcare Payroll
A practical guide to the numbers behind a care agency pay run.
Works Better Together
All AsanWork modules read from the same staff, client and shift records — no re-keying between them.
What It Costs
Every module is included on every plan. Pricing scales only with your active staff count.
Base Plan
Full access for growing care agencies & healthcare providers
£16.2 GBP/mo billed yearly, or £18 GBP/mo monthly
Includes up to 100 Active Staff Members
- Up to 100 Active Staff Members included
- Smart Shift Scheduling & Mobile Broadcast
- Full Compliance Vault (DBS, RTW & Training alerts)
- GPS Digital Timesheets & Clock-in
- Instant PDF Invoicing (20% VAT support)
- Automated Care Payroll & Pay Band Differentials
- Xero, Sage & QuickBooks Sync
- 14-Day Unlimited Free Trial
Scale & Add-Ons
Pay ongoing as your workforce grows beyond 100 staff
£3.6 GBP/mo billed yearly, or £4 GBP/mo monthly
+£4 per 50 ongoing staff above 100
- Add +50 staff blocks for just £4/mo
- Automatic capacity scaling
- No lock-in contracts or penalty fees
- Multi-branch management & custom roles
- Dedicated account manager
- Custom ERP API & Webhook access
- Priority phone & chat support
See It Running On Your Own Data
Import your staff and their pay bands, then run a parallel payroll against your current figures. Fourteen days free, no card required.